Ausbildung application tracker

What goes in one record

The Federal Employment Agency's guide to applying for an Ausbildung tells applicants to keep an overview of where and when they applied, who the contact people are, and whether an interview invitation followed. These are those fields, plus the ones an international applicant also has to hold in mind.

Employer or school

The only field the tracker insists on. It is how you tell two records apart.

Occupation

The same employer can advertise more than one training place, and the German title is what you will search with.

Where you found it

The official search, a chamber board, the employer’s own site, a job fair, a speculative letter, a paid agency, or somewhere else.

Application sent

The date the four-week point is counted from.

Application deadline

The closing date in the listing. If the listing gives none, the federal guidance is to ask the company.

Reply received

The date anything came back. It stops the follow-up prompt.

Interview date

The date to prepare for.

Your own follow-up date

Anything you promised to do by a certain day.

Status

One of seven, from not sent yet to withdrawn. It decides which next action you see.

Your note

Which CV version went out, which documents were attached, who you spoke to and what they said.

The four-week rule

Silence after you send an application is hard to read from another country, and the federal guide answers it directly. After you send an application, waiting is normal, and following up too quickly usually achieves nothing. If four weeks pass with no answer, it says you can ask whether a decision has been made or by when you can expect one.

So the tracker counts 28 days from the date you recorded as sent. Before that date it tells you to wait and shows you the date. On or after it, it tells you to ask. Recording a reply switches the prompt off. That is the whole calculation, and it runs in your browser.

Four weeks is when asking becomes reasonable, not when an answer is owed. The Federal Government's vocational-training search guide says several months can pass across the whole process, from writing the cover letter through selection tests up to the interview. After an interview, the federal guide says waiting is normal again, that an acceptance sometimes comes by telephone and a rejection usually by email.

What each status gives you

• Not sent yet

  You found the place and mean to apply.

• Sent

  Your application is with the employer or school.

• Interview invited

  They asked to meet you.

• Interview done

  You met them and are waiting.

• Place offered

  They offered you the training place.

• Rejected

  They said no this time.

• Withdrawn

  You stopped this application yourself.

A record you have not sent yet sends you to the vacancy requirement matcher, which takes that advert's requirement block line by line. An interview date sends you to the interview questions guide and the federal interview guidance. A passed deadline sends you to the official Ausbildung search. An offer sends you to the timeline planner for the dates that follow.

Why the channel matters

The tracker asks where you found each place, and one answer changes what it shows you. If you record a paid agency, that record carries a warning: under German law, training-placement fees may only be charged to the employer, an agency may not keep your passport or original certificates, and no agency can promise a visa. The federal page on placement agencies sets out those rules, and the guide to official websites and agency red flags works through them one by one.

That warning is attached to the channel you picked, not to the organisation you named. The tracker cannot check anyone. It reminds you what the rules are so you can hold a written contract against them, and the Federal Employment Agency's free advice service is there if the answer is not obvious.

Where your records are kept

Every other tool on this site holds nothing at all. A tracker cannot work that way, so this one asks before it stores anything. The first screen gives you two options. Save on this device writes one entry into your browser's local storage, named b1atlas.ausbildung-tracker, holding only the fields listed above. Keep in this tab only writes nothing at all, and your records disappear when you close the tab.

That entry belongs to your browser. It is never uploaded, never attached to an email address, and never included in analytics. Export as text hands you the whole thing as plain text you can select and paste anywhere. Delete everything removes it, after a confirmation.

It is also separate from the analytics choice this site remembers under b1atlas.analytics-consent. Deleting your records leaves that choice alone, and rejecting or withdrawing analytics leaves your records alone. If your browser refuses to store anything, which is normal in a private window, the tracker says so and keeps working for the tab. The privacy notice covers what this site does and does not collect.

One consequence worth knowing: anyone using this browser profile can open the page and read your records. On a shared or public computer, choose Keep in this tab only.

If you would rather use paper

The idea is not ours. The Federal Employment Agency publishes an application calendar worksheet for exactly this job, in German. Print it, or rule up a page with these columns, and you have the same thing without a browser:

1. Employer or school, and the occupation as the listing names it.
2. Application sent.
3. Application deadline.
4. Reply received.
5. Interview date.
6. Your own follow-up date.
7. Where you found the place, and the contact person's name and details.
8. Which documents and which version of your CV you sent.
9. The status today, and the date four weeks after you sent it.

What this tool will not do

• It sends no reminders, no notifications and no email. There is no account and nothing to sign up for.
• It does not judge an employer, an agency or your chances. It has no score and no ranking.
• It cannot tell you whether a late application will be accepted, whether a place is still open, or what a visa decision will be.
• It does not sync between devices or browsers. What you save in one browser stays there.
• It is not a legal check on a placement contract. For that, use the free advice services above.